Facility Rules & Policies

By submitting an application, the applicant acknowledges and agrees to comply with the following rules and policies:

1. Reservations are subject to availability and will not conflict with City-sponsored programs, which take first priority.
2. Applications should be submitted at least 30 days before the requested event date.
3. All rental fees must be paid at least 7 business days before the event. Fees may be paid online, in person (cash or check), or by check via mail. A 2-hour minimum rental applies to all facilities.
4. A refundable security deposit is required, generally $250. See the Fee Schedule for specific amounts. The deposit will be returned following a satisfactory post-event inspection.
5. Keys must be picked up at least 12 hours before the event and returned the next business day. Failure to return a key will result in forfeiture of the deposit.
6. Setup and cleanup must occur within your reserved rental hours. The City will charge the applicable hourly rate if a facility remains occupied more than 15 minutes past the end of the rental period.
7. Cancellations must be made at least 48 hours in advance or the deposit will be forfeited.
8. All events must end by 10:00 PM unless prior written approval is obtained from the City.
9. Alcohol is not permitted on any City-owned property unless approved in advance. Approved alcohol service requires an Alcohol Permit from the SC Department of Revenue, liquor liability insurance, and a completed Alcohol Service Release & Waiver Form. Alcohol is prohibited at the Water Treatment Plant Conference Room.
10. Youth-oriented events, meaning attendees age 18 and under, require adult chaperones at a ratio of 1 adult per 10 minors.
11. At the conclusion of your event, you are responsible for racking all chairs, folding all tables, and placing all trash in designated receptacles. Failure to do so will result in forfeiture of your deposit.
12. Standard furnishings, including tables and chairs, are included with select indoor facility rentals at no additional cost. See the Fee Schedule for details. Additional tables ($2 each) and chairs ($1 each) may be rented. Please notify staff in advance to confirm availability.
13. Kitchen use at Shaver or Gignilliat is for warming only, no cooking. The renter assumes full responsibility for kitchen use.
14. The applicant is responsible for reimbursing the City for any damage to City property beyond the security deposit amount.
15. The City reserves the right to cancel any event.